Receptionist

Job Description

• Greet clients and visitors with a welcoming demeanor.
• Answer, screen, and forward incoming phone calls promptly.
• Provide accurate information to callers and take detailed messages when necessary.
• Manage the reception area, ensuring it is clean and organized at all times.
• Receive, sort, and distribute daily mail and deliveries.
• Schedule appointments and maintain calendars for conference rooms and appointments.
• Assist in coordinating meetings and events as needed.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Perform basic administrative tasks, including photocopying, filing, and data entry.
• Keep updated records of office expenses and costs.
• Assist other administrative staff with overflow work, including word processing, data entry, and internet research tasks.
• Handle inquiries and provide information to clients or visitors in person or via phone/email.
• Ensure the reception area is stocked with necessary supplies (e.g., stationery, refreshments).
• Follow company policies and procedures, including confidentiality protocols.